Meetings Association – Society of Interventional Radiology • Fairfax, VA (On-site) / posted February 11, 2026

The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive medical specialties today. 

SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $12.6 million, and assets of nearly $17 million.

Position Summary:

The Meetings Associate will work under the supervision of the Manager, Program Logistics, and across the entire organization to support the execution of meetings and programs for the Society. The Meetings Associate will assist and lead the organizing, planning and preparation and the execution of all on-site conferences and events. This position will have the opportunity to develop relationships with vendors, sponsors and physicians along with internal stakeholders. 

Essential Functions and Responsibilities

· Plans and implements all aspects of smaller conferences, meetings, and events (pre-planning, onsite execution, and post-event follow-up and evaluation) based on detailed project plans and timelines.

· Manages shipping logistics, including packing, printing, unpacking, and inventory coordination for all conferences, meetings and events.

· Utilizes project management dashboards to track tasks and provide regular status updates to the Manager of Logistics.

· Coordinates travel, lodging, and expenses for participants traveling to meetings or other business travel based on travel policies and budget requirements.

· Reviews all meeting invoices and bill events directly to individual cost centers based on budgets. 

· Executes all corporate space requests for meetings by working cross-departmentally and externally with the corporate partners. 

· Serves as primary liaison to external groups that meet in conjunction with SIR meetings. 

Secondary Functions and Responsibilities 

· Solicits and tracks faculty and leadership expense reports. 

· Assist with maintaining the meetings and education section of the SIR Annual Scientific Meeting website. 

· Serves on cross-departmental teams as needed to coordinate any further meetings and events. 

· Conduct research and organize meetings, as well as request proposals from external vendors. 

· Supports online live webinars – creating and monitoring registrations, implementation of live webinar events, including speaker management, attendee communications, and webinar logistics.

· Other duties as assigned. 

Requirements:

Knowledge, Skills and Abilities

· Excellent verbal and written communication skills.

· Must be extremely organized with excellent time-management skills and the ability to manage multiple tasks and projects simultaneously, track details, and ensure timely and accurate results.

· Capacity to identify, implement, monitor and execute work plans to all assigned activities: goals and objectives.

· Proficient in Microsoft Office Suite, relational databases and web applications. Experience in social tables and smart sheets desired.

· Excellent customer service, problem solving, and judgement skills.

· Experience using Content, Learning, or Association Software desired.

· Experience using Zoom webinar

· Cadmium knowledge desired.

Education:

· Bachelor’s degree or, in lieu of a degree, a minimum of four (4) years of successful demonstrated work experience and/or education program implementation preferred, prior experience in a member-based organization desired.

Experience:

· 3+ years of experience in association/membership meeting management including experience working with different stakeholders.

· Experience in project management. Experience with using Trello or similar project/task management software desired.

Location Requirements: 

The candidate must be local to the D.C. Metro area (within 25 miles of the SIR office) and must work in the office in Fairfax, VA as needed.

Working Conditions/Physical Requirements:

Small, fast paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email and other mediums. Normal sitting and standing activities for an office environment. Travel to at least seven meetings annually, including for Annual Meeting (duration of 9 days). 

This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required. Please sign below to acknowledge receipt of position description and responsibility for reviewing this document.

This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required. Please sign below to acknowledge receipt of position description and responsibility for reviewing this document.

SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Compensation details: 60000-65000 Yearly Salary

To apply please visit: https://recruiting.paylocity.com/recruiting/jobs/Details/3910229/SOCIETY-OF-INTERVENTIONAL-RADIOLOGY/Meetings-Associate?applicant_guid=dced420c-64fc-499c-8ca6-72fd1dc42cc7&source=JobTarget%20via%20JobTarget%20Programmatic&utm_source=JobTarget&utm_medium=JobTarget%20Programmatic&utm_campaign=Meetings%20Associate%203910229&_jtochash=698c261c67d33b79ebd16a45&_jtocprof=QQbwU4Ha4o0lf2ZFOHB8lOS90u2E04IK

Sales Coordinator – American Counseling Association, Alexandria VA (posted 2/11/2026)

The American Counseling Association (ACA) is the world’s largest organization representing professional counselors in various practice settings. Our vision: Every person has access to quality professional counseling to thrive. Our mission: Advancing the counseling profession, mental health, and well-being through education, advocacy, community, inclusion, and research. Our values: Diversity, Equity & Inclusion, Integrity, Proactive Leadership, Professional Community & Relationships, Scientific Practice & Knowledge, Social Justice & Empowerment. All American Counseling Association team members are encouraged, supported, and expected to demonstrate “The Way We Work Values”: Be Flexible, Be Creative, Be Empowered, Be Inquisitive, Be Collaborative, and Be Respectful.

Job Purpose

The Sales Coordinator reports to the Director of Business Development & Strategic Partnerships and provides essential administrative and operational support to the Business Development team, including all activities related to revenue-producing opportunities and coordination for exhibitors, sponsors, and advertisers. This role streamlines sales processes, maintains client relationships, and supports revenue generation through meticulous organization and communication.

Requirements

• Sales Support: Assist the Director/Sales team with coordinating contracts, deliverables, and marketing collateral for sponsorships and exhibit space for the ACA Annual Conference and virtual events. Serve as the primary point of contact for exhibit and sponsor customer service needs.
• Project Management: Support tasks associated with the sales of print (Counseling Today) and digital advertisements, Strategic Partner agreements, and other sales activities; all related tasks are completed promptly. This includes collaborating with other members of staff to execute the various sales/sponsorship deliverables.
• Event Coordination: Support logistics for sales-related events such as on-site exhibits/sponsorship at the ACA conference and sponsored webinars.
• Campaign Management: Coordinate ad order entry, material processing, scheduling, and campaign tracking (digital & print).
• Communication and Marketing: Serve as a primary point of contact for the preparation of sales material and develop sales presentations and other materials to explain and market ACA’s offering to align sales efforts with overall association goals and campaigns.
• Administrative Tasks: Handle administrative responsibilities, including pipeline management, contract management, and financial/budget management (invoicing and collections), coordinate meetings, process orders, and handle general administrative duties to keep the department running smoothly.
• Reporting: Work with the sales team to develop and monitor financial performance and report to management. Update sales dashboards and records, conduct prospect research and competitive analysis, maintain an accurate sales marketing database, and generate timely fulfilment reports. 

MINIMUM QUALIFICATIONS 

• Bachelor’s degree in business management or other similar fields
• Previous association sales experience preferred
• Strong communication skills
• Excellent organizational and project management skills
• Proficiency in MS Office and sales applications
• Strong leadership and interpersonal skills
• Knowledge of current market regulation and trends
• Strong verbal and written communication skills
• Ability to write clear reports and deliver presentations effectively
• Ability to multitask

#LI-Hybrid LOCATION AND FLEXIBILITY: Candidates must reside within the Washington, DC metro area. Some travel may be required (up to 20%).

PHYSICAL DEMANDS: The position requires the ability to operate computer equipment, telephone, and general office equipment to generate and transmit communications.

Job ID: 82431456

To apply please visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/3858485

Director, Conference and Event Services – American Society of Civil Engineers, Reston VA (posted 2/10/2026)

The American Society of Civil Engineers (ASCE) represents more than 160,000 members of the civil engineering profession in 177 countries and is seeking an experienced event industry professional to provide strategic planning, risk management, financial forecasting, professional development, and leadership of the Conference and Event Services team. The Society is planning a significant new event that will start in 2027, and this position will have responsibility for and be a key member of the team to deliver this on-going event. 

Key responsibilities include:

•       Provide strategic thinking and planning to meet the organization’s mission and goals
•       Responsible for developing and implementing new conference products and services in alignment with ASCE’s strategic plan
•       Provide leadership and develop, implement, and monitor all meeting and conference plans and timelines for each conference hosted by ASCE
•       Develop and implement pre-conference and onsite risk and crisis management. Make recommendations to senior leadership
•       Provide financial forecasting and management to the overall C&ES team budget
•       Provide leadership support to volunteer committees as appropriate in creating proposals for future conferences and guide volunteer committees in the use of innovative and creative formats and practices to enhance conferences’ value to participants
•       Guide and direct staff and organizing committees and ensure productive relationships and teamwork between all parties
•       Identifies, evaluates, and acquires new products and services for planning, organizing, managing, marketing, conducting, and evaluating conferences
•       Direct the development of the request for proposal (RFP) process and the analysis of site options for the various conferences and supervise the negotiation of all facility and supplier contracts with third-party vendors
•       Provide overall direction for the successful management and coordination of on-site operations and logistics. Direct staff in implementing operations and logistics for A-V, food and beverage, tours, ground transportation, registration set-up, exhibits, meeting room assignments, special events, speaker’s provisions, shipping of materials, and all on-site requests
•       Work in collaboration with Marketing & Sales, Customer Service, Accounting, Engineering Programs, IT, and Publications to successfully coordinate conference services
•       Direct the preparation of final conference reports and the maintenance of conference histories and archives
•       Recruit, hire, train, coach, and motivate the C&ES team

Ideal candidates will have:

•       Bachelor’s degree in hospitality or related field
•       A minimum of five years of progressively responsible meeting planning experience. Experience in successful planning and execution of conferences with over 6,000 attendees is highly preferred. Experience in association management desirable
•       Willingness and desire to travel frequently
•       Excellent financial management, budget, writing, proofreading, and research skills
•       A thorough command of MS Office

ASCE is a nonprofit professional membership association dedicated to the advancement of civil engineering to serve the public good.  To accomplish ASCE’s mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence.  To achieve our shared goals, we maintain a relentless focus on members and a commitment to grow and improve individually and collectively continuously.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results. All qualified candidates, including historically excluded individuals, protected veterans, women, and individuals with disabilities, are encouraged to apply.

Based in Reston, VA, this position has hybrid work-from-home flexibility in the Northern VA/DC Metro area.

For consideration, submissions of interest must contain a resume and cover letter.  

Apply at: https://asce.applicantpro.com/jobs/3985378

Job ID: 82430645

To Apply please visit https://asce.applicantpro.com/jobs/3985378