Meetings Intern – Summer 2026 / International Association of Chiefs of Police (IACP) – Alexandria VA – response due date of March 23, 2026

Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The International Association of Chiefs of Police (IACP) is the world’s largest and most influential professional association for police leaders. With more than 35,000 members in over 176 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

Various projects you may work on:

1. Support Food & Beverage coordination, including staff follow‑ups and reviewing Banquet Event Orders (BEOs).
2. Produce and organize site visit materials
3. Aid with mobile app development and testing
4. Provide support with hotel direct‑billing processes and documentation
5. Maintain tracking of CERF (Conference Event Request Form) approvals and declines
6. Enter and manage CERF data within the Cadmium platform
7. Support speaker management by tracking task completion and session recordings in Cadmium
8. Compile and maintain hotel resume documents for conference planning
9. Other duties related to the planning and logistical management of the annual conference as needed

Education/Areas of Study:   

Event/Meeting/Hotel/Hospitality Management, Business Management, or a related field   

Qualifications & Eligibility:   

• Applicant must be a college student, a graduate student, or a recent graduate within the past six months
• Self-starter who is organized and able to work independently
• Minimum 2.7 grade point average 
• Excellent computer skills 
• Strong Microsoft Word, Excel, and PowerPoint experience and capabilities 
• A strong detail-oriented mindset 
• Ability to multi-task, prioritize and meet deadlines 
• Ability to communicate and present oneself professionally to stakeholders, association members, partners, and team members 
• Remote work & periodic check-ins
• Interest in meeting planning industry preferred
• Knowledge of or interest in the law enforcement profession is a plus

Work Environment:  

The IACP offers a focused, team-oriented, learning environment grounded in open communications, professional development and shared context. Primarily office environment, although light lifting, bending and reaching may be required.

All interested candidates must submit a cover letter and resume

• The IACP only requires you to fill out the skills section and screening questions in the application, along with your resume and cover letter.
• Cover letters must contain the name of the position you’re applying to
• The IACP may consider applicants for positions other than those indicated
• Please note that applications received without the requested information will not be forwarded for review

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

To apply please visit https://recruiting.ultipro.com/INT1073IACP/JobBoard/a7098602-2dbe-4833-9d80-f21dd6dc1ffb/OpportunityDetail?opportunityId=55eedab3-db5e-4cd0-87dd-93bc336a9149

Senior Meetings Manager – SPARGO, Inc. (Hybrid) – posted 3/2/2026

Description

This position assumes a strategic relationship with assigned clients and is responsible for managing the full life cycle of meeting planning for assigned meetings. The individual must be detail-oriented, proactive, and capable of working independently and as part of a team. Extensive organizational, project management, fiscal management, and communication skills are required. This position reports to the Director, Meeting Logistics.

Requirements

Essential Duties and Responsibilities (in order of importance):

1. Coordinate and execute all phases of meeting planning for assigned meetings ranging from 150 attendees to 30,000 attendees including but not limited to: issuing RFPs through contract negotiation; budget preparation, monitoring and reconciliation; facility/venue and vendor management; gridding meeting space and coordinating space requests from staff and affiliates; generating and maintaining detailed meeting specifications, floor plans, catering grids, and other critical planning documents; reviewing/approving BEOs and resume/event plan from facility; and providing on-site support for all assigned meetings.

2. Communicate with clients, facilities and vendors on a regular basis via email, conference calls and face-to-face meetings.

3. Create, manage, and adhere to detailed planning timelines.

4. Prepare detailed and accurate meeting specifications and other documents necessary for the advanced planning and on-site execution of assigned meetings.

5. Collaborate internally with other SPARGO departments, i.e., registration, housing, and exhibit sales/operations to successfully execute full-service client meetings.

6. Travel on behalf of SPARGO as required for site visits and on-site execution of meetings.

7. Remain current and knowledgeable about the meetings industry through participation in industry associations (PCMA, ASAE, MPI), attendance at industry events, and participating in programs eligible for continuing education credits. 

8. Maintain historical files for all assigned meetings including final budget recap, function book, and post-show notes.

9. Perform other duties as assigned.
 

Qualifications (computer & communication skills, training, certification, etc.):

Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint. Experience with databases (Access preferred) is helpful. 

Hold current CMP certification or possess ability to sit for CMP exam within 12 months of hiring.

Excellent interpersonal, organizational/project management, and communication skills are essential with a focus on the ability to work independently; the capacity to handle competing tasks in a fast-paced environment; the aptitude to effectively monitor and report on deliverables; and the ability to remain positive and productive in demanding situations.

Diligent work habits and continual attention to detail in composing, editing and proofing materials, establishing priorities and meeting deadlines. Superior business writing skills, excellent judgement, and professional discretion with information is required.

Demonstrated tact and diplomacy skills with the ability to interact and communicate effectively with individuals at all levels, both internally and externally with clients and vendors.

Highly skilled at conflict resolution, problem solving, and tactfully providing recommendations and advice to assigned clients.

Team player with the ability to collaborate effectively with others, share ideas, and assist other department members on projects as needed.
 

Education and/or Experience:

BA or BS degree desired or equivalent experience.

Minimum 5+ years’ direct work experience in planning, negotiating, coordinating and executing association and corporate meetings up to 30,000 attendees.

Direct work experience planning multiple meetings per year, simultaneously.

Experience working with associations preferred.

Familiarity with medical meetings a plus.

Strong business acumen, financial management and negotiation skill.

Ability to develop and maintain relationships with clients and industry contacts.

Travel Required: Approximately 15%. During site visits and the on-site execution of meetings, early morning and evening hours as well as weekends may be required. During high volume planning periods, longer hours may be required.

Job ID: 82739701

TO APPLY please visit: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b727d74d-08a1-4df4-b414-072d2ff36aa7&ccId=19000101_000001&jobId=541001&lang=en_US

Meetings and Education Coordinator – American Orthotic & Prosthetic Association (AOPA, Alexandria VA – Posted 2/27/2026

The American Orthotic and Prosthetic Association (AOPA) is a national trade association committed to providing high quality, unprecedented business services and products to O&P professionals. Since our founding in 1917, we have worked diligently to establish ourselves as the voice for O&P businesses. For more information on AOPA, please visit http://www.aopanet.org.

Position Summary

This position plays a key role in coordinating AOPA’s online education initiatives, as well as supporting its in-person events. The role oversees major virtual offerings, including the AOPA Admin Advantage series, Sponsored Webinars, and the Business Certificate Program. This individual also provides pivotal support for the five annual AOPA events, as well as various small meetings. This position is highly active in the AMS (Association Management Software) and LMS (Learning Management Software), ensuring content is regularly updated, accurate, and aligned with program needs. The individual is instrumental in facilitating impactful learning experiences for the membership. The Meetings & Education Coordinator position is full-time and reports to the Director of Meetings & Education.

Responsibilities

• Serve as a liaison for the Online Education Committee, collaborating to promote existing programs and create new online offerings to support membership value
• Run the biannual six-week AOPA Admin Advantage Virtual Webinar Series – a 30-minute weekly virtual session. This includes setting up events in the AMS and LMS; hosting speaker rehearsals; managing Zoom Webinar setup and delivery; creating an on-demand recording option; tracking and assisting with registrations; and post-event evaluation and data collection
• Assist with the AOPA Sponsored Webinar offering, including speaker rehearsals, setting the event up in the AMS and the LMS, setting up and hosting the Zoom Webinar
• Oversee the launch of the virtual Fall Business Certificate Program, including participant support and reporting, setting up registration electives and the Zoom Webinars, arranging Graduation Program at the Assembly, and serving as the primary liaison for the Core Course University Partner
• Coordinate the setup of the virtual conference system post-National Assembly
• Serve as a co-host for virtual Coding and Billing meetings, setting up the Zoom Webinars and assisting with any Zoom support required
• Apply for CE credits for AOPA events, manage event credit submission and course renewals, and submit monthly AOPAversity reports to the credentialing boards
• Create and maintain reporting and analysis on event benchmarks, including overall statistics, industry standards, post-event evaluation trends, and prospect lists
• Manage content and data entry and workflows across the AMS and LMS
• Assist with logistics for in-person meetings: National Assembly, Coding & Billing, Leadership Conference, Summer Board Retreat, and the Policy Forum. Duties include registration and badges, preparing materials for the AOPA booth and registration counter, handling the meeting shipment process, coordinating the Assembly Awards, and assisting with program content channels, such as the programs and app
• Provide customer service to attendees regarding registration and online education questions
• Collaborate with all departments to achieve mission, vision, and strategic priorities

Skills and Experience

• Bachelor’s Degree required
• 1-3 years’ experience coordinating or managing online education content
• Experience with Zoom Meetings and Webinar
• Proficient with databases and data entry; Impexium experience is a plus
• Proficient with Microsoft Office software (Excel, Word, PowerPoint)
• Experience with learning management systems; Cadmium/Elevate experience is a plus
• Experience with continuing education credits is preferred
• Positive, enthusiastic attitude and strong work ethic
• Excellent oral and written communication skills
• Ability to travel for 1-3 events a year
• Knowledge of the O&P industry, or experience as an O&P administrator, assistant, fitter, and a CPO designation is a plus
   

AOPA Benefits & Culture 

AOPA offers a competitive nonprofit salary and strong benefits package, including coverage under AOPA’s CareFirst health, dental, and vision insurance plans with 67% of individual premiums and 50% of dependent premiums paid by AOPA, and 100% employer paid life and disability insurance. AOPA also offers health savings and flexible spending accounts; a 401(k)-retirement plan with employer match; a hybrid remote/in-office work policy; and Paid Time Off. 

We are only seeking candidates who reside in Northern VA, DC, or MD area for this role.

AOPA maintains a hybrid inoffice/remote work policy. Employees currently work two days per week inoffice and three days remote. AOPA’s staff is a highly collaborative team that depends on open communication, individual accountability, and our diverse expertise to serve our membership and the O&P community.

AOPA is an equal opportunity employer, committed to a diverse and inclusive workplace. We encourage candidates from all backgrounds to apply.

To apply, please complete both steps below by Friday, March 13, 2026: 

1.      Please complete the questionnaire here, AND

2.      Email your resume to HR@aopanet.org, with “MEC2026” as the subject heading.

Questionnaire Link: https://forms.gle/s6DXx1Zz2huEB7rx8

Meetings Manager – Drug Information Association (DIA), Washington DC – Posted 2/27/2026

DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers, and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. We envision a world where powerful health interventions and health-management tools are rapidly discovered, developed, approved, and made accessible to all.

It is an exciting time to join DIA as we lead the life sciences industry into the future of truly global and digitally enabled knowledge sharing and creation. By joining DIA, you join our mission to drive better health solutions for patients and stay at the forefront of the healthcare revolution. Candidates must live within commuting distance of the DIA Washington, DC office.

We are seeking a Meetings Manager to lead the strategic planning, development, and execution of assigned DIA Specialty Meetings serving members and customers across the pharmaceutical, biotechnology, medical device, government, service provider, and academic sectors. This role oversees complex, high-profile meetings and is accountable for delivering programs that meet or exceed budget, quality, and attendee experience goals.

The Meetings Manager collaborates cross-functionally with Science, Marketing, Finance, Exhibits, and external stakeholders to deliver best-in-class educational experiences using both traditional and innovative learning formats. This role may also support the DIA Global Annual Meeting as needed.

Join us in our important mission to drive healthcare innovation and raise the level of health and well-being worldwide! As the Meetings Manager you will:

Project & Financial Management

• Develop and manage detailed project plans for assigned meetings to ensure timely and successful delivery; experience with Asana or similar project management tools is preferred.
• Partner with the Associate Director to develop and manage meeting budgets; monitor financial performance and proactively address or escalate risks, variances, or issues.
• Track registration and exhibit revenue against targets and ensure accurate documentation of all program expenses.

Meeting Planning & Operations

• Collaborate with Science colleagues to determine meeting dates, locations, and delivery formats.
• Review executed venue contracts and manage all aspects of event planning and execution.
• Lead pre-conference planning meetings, including specification development, BEO reviews, and diagram/layout proofing.
• Manage venue staff, vendor services, and onsite operations.
• Oversee all event logistics, including participant communications and materials, badge production, audiovisual support, and food and beverage functions.
• Lead onsite meeting execution and post-meeting debriefs and close-out activities.
• Host content previews, Short Courses, and Primer programs using Zoom Webinar, demonstrating proficiency with the platform

Program & Content Management

• Oversee Calls for Abstracts, Calls for Topics, and poster submission processes, as applicable.
• Partner with volunteer Program Committees and assigned Science colleagues to develop educational content across all meeting products.
• Lead planning calls, manage agendas, document decisions, and track follow-up actions.
• Coordinate with Marketing to develop promotional messaging and materials.
• Lead interactions with subject matter experts, including volunteers, instructors, speakers, track chairs, and program committee members.
• Manage all aspects of speaker participation, including invitations, disclosures, biographies, photos, presentation collection, and reimbursement processing.
• Collaborate with the Manager, Continuing Education to ensure agendas and presentations meet compliance requirements.
• Maintain knowledge of exhibits and collaborate with the Exhibits Manager on floor plans, sales offerings, and exhibitor logistics.
• Develop and maintain a comprehensive meeting master document to support web content, final programs, and marketing assets.

Additional Responsibilities

• Support the DIA Global Annual Meeting, including onsite operations, as needed.
• Contribute to special projects and perform other related duties as assigned.

Employment Type: Full-time exempt, salary range $75,000.00 – $85,000.00. Various factors are taken into account when determining the final pay for a position. These factors include, but are not limited to, relevant work experience, skills, certifications, competencies aligned with the role, educational background, internal equity, and external market analysis.

To join us you should have:

• Bachelor’s degree required; Hospitality, Event Management, or related field preferred.
• Certified Meeting Professional (CMP) and/or Digital Event Strategist (DES) certification preferred.
• Minimum of 5 years of professional experience, with at least 3 years of that experience in meeting or event management.
• Experience within pharmaceutical, medical education, healthcare, or association environments preferred.
• Experience managing complex, multi-stakeholder meetings with budget accountability.
• Experience with Association Management Systems (AMS), including Personify (preferred), and other event-related platforms.
• Ability to travel domestically and internationally (Canada and LATAM) approximately 4–7 times per year.
• Fluency in English required; proficiency in additional languages is a plus.

DIA offers an excellent total rewards package and perks including:

• Competitive compensation including incentive bonus
• Robust benefits with employer HSA contribution
• Employer 401(k) match
• Generous PTO plan – goes up each year
• 8 Holidays and 3 Floating Holidays
• 3 Wellness Days
• Flexible hours and hybrid work environment (on-site Tuesday, Wednesday, and Thursday)
• Paid parental leave
• Charitable donation matching

Events and Operations Coordinator – Aspen Institute, Washington DC – Posted 2/27/2026

DIA is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other applicable legally protected characteristics.

The Aspen Institute Education & Society Program (ESP) improves public education by inspiring, informing, and influencing education leaders across policy and practice, with an emphasis on achieving equity for students of color and students from low-income families. Aspen Education supports leaders at all levels, from networks of urban superintendents and their teams, to state chiefs and their cabinets, to elected officials and their staffers. Learn more about our work at https://www.aspeninstitute.org/programs/education-and-society-program/

To Apply please visit https://diaglobal.clearcompany.com/careers/jobs/40370dc3-6104-6455-7fda-a854a104b178/apply?source=3598402-CJB-0

ABOUT THIS ROLE

We are seeking an energetic Events and Operations Coordinator to support the planning and execution of programmatic events for the Education and Society Program (ESP), while also supporting the Operations, People, and Strategy (OPS) team with core administrative and operational functions. This role is well suited for candidates interested in event management and nonprofit operations who are curious, proactive problem solvers driven by making an impact. Successful coordinators understand connections between their individual tasks and broader project goals and can map backwards from objectives to help organize timelines, logistics, and mission priorities. The role offers hands-on experience in event planning, vendor coordination, participant communications, and operational execution, along with exposure to leading voices in the K-12 education sector and opportunities to learn about public education leadership, public education leadership, program design and evaluation, and strategic communication.

Our ideal candidate will thrive in a busy setting while expertly handling multiple events and competing priorities, maintaining a positive, “can-do” attitude, and working collaboratively across multiple project teams. Candidates must have exemplary organizational and problem-solving skills, strong attention to detail, the ability to adapt quickly as plans evolve, have superior interpersonal skills, high self-awareness, and sound judgment. The position also requires the ability to always communicate proactively and professionally and be comfortable in a setting where we’re often “building the plane while flying it.”

The salary range for this role is $50,000 – $60,000. The Events and Operations Coordinator will report to the Meetings Manager. Candidates must be based in Washington, DC and must have the ability to meet the regular attendance policy of the Aspen Institute.

WHAT YOU WILL DO

Operational and Administrative Responsibilities

• Liaising with project, legal, IT, office services, and accounting teams to support programmatic needs.
• Coordinate scheduling, space management, travel, and logistics for internal and external meetings, retreats, and team gatherings.
• Serve as a resource to the ESP team on administrative and operational processes, including tracking routine workflows and expenses, and delivering onboarding and training to build internal capacity.
• Support the ESP Leadership team with special projects and cross-functional initiatives as needed.

Event Coordination & Execution Responsibilities

• Manage event logistics across multiple convenings, including tracking timelines, deadlines, dependencies, and action items.
• Manage vendor engagement under the direction of the Meetings Manager, including RFPs, proposal analysis, site visits, contract support, and relationships with hotels, CVBs, and travel agencies.
• Develop and maintain production documentation (BEOs, rooming lists, signage plans, staffing assignments) to support accurate execution and internal alignment.
• Maintain event systems and records, including registration platforms, master calendars, inventory, and internal workflows.
• Coordinate financial and administrative workflows, including vendor payments, participant reimbursements, shipping, materials ordering, and expense tracking.
• Serve as onsite logistics lead for assigned events, ensuring high-quality execution and participant experience. Domestic travel may be required up to 20% of the time.
• Support sourcing and continuous improvement through vendor research, benchmarking, and industry monitoring.
• Serve as a point person for day-to-day office logistics related to events and team operations.

WHAT YOU WILL NEED TO THRIVE

• Bachelor’s degree with at least 1-3 years of experience in event coordination, operations, hospitality, or a related field.
• Professional interest in events, operations, and creating high-quality participant experiences.
• Excellent interpersonal and communication skills with a strong customer service and solutions-oriented mindset.
• Highly organized with strong attention to detail and ability to manage multiple priorities and deadlines in a fast-paced environment.
• Flexible and comfortable adapting to changing priorities and ambiguity, and eager to contribute wherever needed.
• Self-motivated with ability to work independently and collaboratively within a close-knit team.
• Experience using event or project management platforms (ex. CVENT, SAP Concur, Asana) and ability to learn new systems quickly.
• Proficiency in Google Workspace and Microsoft Office Suite.
• Ability to travel throughout the United States to manage and execute events.
• Commitment to ESP’s mission to improve public education by inspiring, informing, and influencing education leaders to take action across policy and practice, with an emphasis on achieving equity for students of color and children from low-income backgrounds.

HOW TO APPLY please visit https://aspeninstitute.hrmdirect.com/employment/job-opening.php?req=3637990&req_loc=1220135&/employment/job-opening.php?req=3637990&req_loc=1220135&

1) A cover letter. ESP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered. In your cover letter, please address the following questions:

• What do you see as the connection between events and operations work and advancing mission-critical impact in organizations like ESP?
• Describe a time you executed an event or complex project and how you managed unexpected challenges.

2) Resume/CV

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.

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