Senior Event Planner / Conference Coordinator – Strativia, Washington DC (posted 6/16/2026

The Senior Event Planner provides comprehensive meeting, conference, and event coordination support for a potential federal client. This role is responsible for planning, organizing, and executing events ranging from small meetings to large conferences involving government personnel, contractors, stakeholders, and external partners. The Event Planner ensures all logistical, administrative, and operational aspects of events are managed efficiently and professionally while maintaining a high standard of customer service and attention to detail.

Responsibilities

• Plan, coordinate, and execute meetings, conferences, workshops, and special events.
• Coordinate all event logistics, including venue selection, conference room reservations, travel arrangements, lodging accommodations, and attendee registration.
• Develop and maintain event timelines, project schedules, and planning checklists.
• Create and manage online event registration systems and attendee tracking databases.
• Prepare meeting and conference materials, including agendas, name badges, table tents, binders, signage, presentations, and electronic media.
• Coordinate printing and production of event materials and ensure sufficient quantities are available for attendees.
• Assist with the preparation, review, and distribution of meeting minutes, reports, and post-event documentation.
• Coordinate audio-visual requirements and ensure equipment is operational prior to event start times.
• Serve as a liaison between vendors, facilities, hotels, event venues, and government stakeholders.
• Monitor event budgets, track expenses, and assist with procurement and other direct cost requirements.
• Coordinate attendee communications before, during, and after events.
• Conduct post-event evaluations and satisfaction surveys and prepare summary reports.
• Support conference setup, onsite event operations, and event closeout activities.
• Track project milestones and provide regular status updates to management and stakeholders.
• Maintain event records, documentation, and reporting files.
• Identify and resolve logistical issues while ensuring seamless event execution.
• Ensure compliance with applicable federal regulations, accessibility requirements, and organizational policies.
• Support multiple events simultaneously while meeting established deadlines and quality standards.
• Other duties as assigned
  

Education And Experience

• Associate’s degree in Event Management, Hospitality Management, Business Administration, Communications, Marketing, Public Administration, or a related field. Bachelor’s degree preferred.
• Minimum of five (5) years of experience in event planning, conference management, meeting coordination, or related administrative support functions.
• Experience supporting federal government clients or government-sponsored events preferred.
• Demonstrated experience coordinating conferences, meetings, workshops, and stakeholder engagement events.
• Experience managing event logistics, venue coordination, registration systems, travel arrangements, and vendor relationships.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Experience preparing meeting materials, reports, presentations, and event documentation.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience utilizing event registration platforms and virtual meeting technologies.
• Strong written and verbal communication skills.
• Excellent customer service and stakeholder engagement abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to travel occasionally in support of meetings and conferences, as required.
• Ability to obtain and maintain any required government suitability or background clearance.
  

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

To apply please visit https://strativia.catsone.com/careers/9347-General/jobs/16823152-Senior-Events-Planner-Conference-Coordinator

Director, Meetings – American Association Of Airport Executives, Alexandria VA (posted 6/13/2026)

The American Association of Airport Executives (AAAE) meetings team is made up of business event professionals who are responsible for designing, driving, executing and measuring in person meetings that target members, corporates, industry partners, government officials and prospects. The team is a highly visible part of the association that drives business results. 

AAAE is seeking an experienced Director of Meetings who will be personally responsible for the management and execution of up to 10-15 domestic and international meetings annually ranging from 75 to 2,500 people. This position will play a key role in creating and implementing industry best practices, mentoring a team, and leveraging relationships with internal and external stakeholders to ensure flawless event execution and budgetary oversight. The incumbent will have supervisory responsibilities and reports directly to the Vice President of Meetings. 

A successful candidate will have 8-10 years’ experience managing multifaceted meetings and events that often overlap and require attention simultaneously. 

Responsibilities include, but are not limited to: Work cross-functionally with internal and external stakeholders to develop innovative meetings that meet the needs of our membersWork in collaboration with hotel partners, host airports, AAAE moderators, marketing and the sales team to create memorable event experiences and robust marketing campaigns that drive attendance and revenueAssist Vice President of Meetings in management responsibilities of the department to include budgeting, goal development, business processes, marketing and promotion, staff supervision and future planningAssist in the distribution and assignment of projects within department to ensure that deadlines are met and work is distributed equitably Manage logistics for assigned meetings through the entire event life cycle. Including contracting, pre-event logistics, onsite logistics and post-event reportingAssist with annual conference logistics and provide staff support for other select meetingsAssist direct reports with the contract negotiation process using a corporate addendum in conjunction with hotel contractsCreate RFPs and negotiate contracts using the association’s addendumCreate and maintain individual meetings’ websites and registration through iMIS (association’s database) for all assigned meetingsDevelop, track, report, and reconcile budgets for assigned meetingsRisk management and contracting to include: Ensure compliance with legal, insurance, and risk mitigation standardsSkillfully negotiate all contract clauses with special attention paid to lower risk in attrition, mitigation, force majeure, and cancellation clausesOversee vendor performance and accountabilitySupervise and mentor select team members Leverage industry relationships and event management experience to gain advantageous contract terms and mitigate risk Maintain history of performance for all assigned meetingsPerforms other related duties and assignments as required

 Key Performance Indicators (KPIs):

• Attendance growth and retention rates 
• Net revenue and budget performance 
• Attendee satisfaction scores 
• Operational efficiency and cost savings

Education, Prior Work Experience & Specialized Skills: 8-10 years of meeting planning experience preferability with an association or association management company Bachelor’s degree and CMP preferred 5+ years managing a direct report(s)Ability to travel to assigned meetings as business needs require (including some weekend travel)Experience managing event websites, meeting apps, AMS systems and event management softwareStrong budget management acumen by owning P&L for assigned meetings portfolio. Drive revenue through pricing strategy and expense controlsAbility to forecast financial performance and effectively report details to senior managementAbility to work with a sense of urgency and deliver under tight deadlines, prioritize workload for yourself and direct report(s) Tech savvy with an ability to think outside the box to find solutions and learn new systems as needed. Proven record of making sound decisions on one’s own accord while supporting the AAAE mission Experience with event tech platforms including registration, mobile app, and virtual/hybrid platforms. Prior use of data analytics and reporting toolsForward thinking attitude/experience in using AI or other automation in event planning

The ideal candidate will exhibit strong organizational skills, excellent customer service, extensive contract negotiation experience, and team-building skills; self-motivated; ability to handle multiple projects simultaneously and meet deadlines; comfortable with managing a budget; flexible and adaptable; exemplary people management skills. The ideal candidate will also possess the ability to implement projects independently and work with various departments in a team environment. Skilled in Microsoft Office Suite and database experience are necessary. Travel is required along with the ability to work a flexible schedule as dictated by workload.

Typical physical demands/work environment:

To successfully perform the essential functions of this job, with or without reasonable accommodation, an employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands/arms; balance, stoop, kneel, or crouch; speak or listen; lift and/or carry up to 25 pounds; use close, distance, color, peripheral, depth perception, and focused vision. While performing the duties of this job, the employee is not exposed to weather conditions, and the noise level is moderate.

To apply please visit https://hosted-apply.jobtarget.com/job/Director-Meetings-djeNdkiOmPQBRH1DYCPxRB?applicantGuid=8d25adb2-2673-4932-93df-d372166139b6&applicant_guid=8d25adb2-2673-4932-93df-d372166139b6&source=JobTarget%20via%20Professional%20Convention%20Management%20Association%20(PCMA)&sourceContext=jtochash%3DdjeNdkiOmPQBRH1DYCPxRB%26jtocprof%3DSM38WwFuJSllo_BaImRcvmm9CcfVwOxA&utm_source=JobTarget&utm_medium=Professional%20Convention%20Management%20Association%20(PCMA)&utm_campaign=Director%2C%20Meetings%209203685192642_1&_jtochash=djeNdkiOmPQBRH1DYCPxRB&_jtocprof=SM38WwFuJSllo_BaImRcvmm9CcfVwOxA

Manager, Events and Membership Engagement – National Foreign Trade Council, Washington DC (posted 6/13/2026)

The NFTC is a recognized leader in advancing the interests of U.S. companies in international commerce. For over 100 years, we have provided our members with strategic advice and advocacy to navigate the challenges and opportunities of the global economy. Today, NFTC is a thought leader and principal interlocutor between businesses and policymakers in areas ranging from international trade agreements and tax treaties to tariffs, supply chain flows, digital trade policies and export controls. 

We serve as a resource and advocate for our members’ interests with the U.S. Executive Branch and Congress and globally through organizations including the OECD, WTO, and United Nations. We engage the media, think tanks, and other interest groups to shape public conversations about the role of international tax, trade, supply chain, and national security policies in contributing to U.S. economic growth and job creation. We conduct regular meetings and briefings, provide in-depth analysis, and serve as a nimble and effective forum for companies to tackle critical and complex issues together.

The NFTC is a 501(c)(6) trade association representing U.S. companies engaged in international business and advocating for an open, rules-based global economy through work on international trade, tax, supply chain, sustainability, and global competitiveness issues. NFTC hosts a variety of programs and events throughout the year, including monthly luncheon meetings featuring guest speakers from government and industry. NFTC also maintains an affiliated but independent 501(c)(3) educational organization, the NFTC Foundation, which supports educational and public policy initiatives through signature events such as the World Trade Dinner, International Tax Conference, annual receptions, regional convenings, and other community-building programs. The NFTC Foundation houses the Global Innovation Forum (GIF), an initiative that brings together small businesses, nonprofit leaders, and government officials to examine how trade policies and programs can promote economic resilience, innovation, and greater access to the global economy.

What You Will Do

The Manager, Events and Membership Engagement will:

• Manage all aspects of meetings and events for the NFTC and NFTC Foundation. This role is responsible for the end-to-end execution of the NFTC’s meetings and events, including setting budgets, objectives and timelines, ensuring event tasks are delivered on time, identifying and managing vendors, and managing virtual meeting technology, in collaboration and consultation with the NFTC’s and Foundation’s policy, communications, and administrative leads. 
• Lead the planning and execution of NFTC Foundation’s signature annual gala dinner, the World Trade Dinner.
• Manage other events for the NFTC and NFTC Foundation in Washington, D.C., and elsewhere in the United States, including the NFTC Foundation’s annual International Tax Conference, receptions, breakfast and lunch programs, panel discussions, and virtual events.
• Organize NFTC’s ongoing in-person, virtual, and hybrid private meetings with member companies and officials (approximately 4-10 meetings per month), including Board Meetings.
• Identify opportunities for the NFTC to convene events (either independently or in collaboration with other partners) to advance policy priorities.  
• Serve as the primary lead for the NFTC-wide event calendar, ensuring a proper cadence of public and private engagements and managing all related digital communications, including email marketing campaigns and website updates.
• Assist with planning of NFTC Member Delegations and associated events around the world.
•  
• Manage NFTC’s membership and stakeholders
• Under the direction of NFTC’s Senior Director for Communications and Development, manage NFTC’s relations with members and prospects: 
• Coordinate with NFTC’s senior team to establish and maintain regular touchpoints with NFTC member companies.
• Manage prospect identification and outreach by and with NFTC’s senior team.  
• Manage NFTC’s contacts, distribution lists, and databases of members, officials, and stakeholders.
• Work collaboratively with the team to recruit new member companies.
•  
• Execute other duties as assigned.

Qualifications

• Applicants should have 5+ years of experience managing events and membership. 
• Experience developing and managing event budgets and identifying and managing vendors, venues, caterers, A/V providers, and other event partners.
• Experience developing, coordinating, and running educational or advocacy meetings, events, and programs; and effectively managing multiple projects and campaigns simultaneously.
• A proven ability to build trusted relationships and collaborate effectively with diverse business, government, and nonprofit stakeholders.
• Demonstrated organizational skills, including attention to detail, ability to juggle multiple tasks, agility in managing changing priorities, and creating and implementing standard processes and procedures.
• The ability to work collaboratively as a team but also independently, exceeding expectations, and clearly communicating results. 
• Excellent verbal and written communication skills.
• The ability to travel for business purposes up to 10% of the time.

Especially Competitive Applicants Will Have:

• Experience working for or with a business association, think tank, or nonprofit. 
• Proficiency with membership management, communications platforms, and business productivity tools, including association management software (AMS), CRM platforms, virtual meeting technology (Zoom, Teams, Webex, etc.), WordPress, Constant Contact, Microsoft Office 365 Suite, and Google Workspace. 
• Experience with design tools such as Adobe Creative Suite or Canva.
• Familiarity with international trade, tax, and economic issues. 

Salary and Benefits

The salary range for this role is $75,000 – $95,000, depending on a candidate’s unique experience, skill set, and qualifications.

Our highly competitive compensation package includes medical, dental, and vision insurance, a 401(k) retirement program plus an annual employer contribution, parental leave, generous paid time off, use of an on-premises fitness center, and the ability to participate in pre-tax transportation, dependent care, and flexible spending account programs.

How to Apply

Please submit a cover letter describing your interest in the position and qualifications, and a resume along with a portfolio of 2-4 examples of events you have managed via NFTC’s online careers portal. For each event, include relevant documents that illustrate your management of the event (for example, a run-of-show, a budget, invitation, event website, social media posts, a post-event recap, etc.). 

NFTC will prioritize consideration of applications received by June 26, 2026.

We are an Equal Opportunity Employer and are committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other basis prohibited by applicable law.

Link to apply: https://nftcouncil.bamboohr.com/careers/38

Convention and Meetings Manager – National Communications Association (posted 6/3/2026)

Founded in 1914, the National Communication Association is a 501(c)(3) scholarly society representing over 6,000 scholars, teachers, practitioners, students, and affiliates worldwide. With an annual operating budget of approximately $4 million and a small, highly collaborative staff, NCA is a place where your work has direct, visible impact. Our office is located in the Dupont Circle neighborhood of Washington, D.C., accessible from the Red Line. For more information about NCA, please visit our website at http://www.natcom.org. 

About This Role 
NCA is seeking an experienced, self-directed event professional to serve as our Convention & Meetings Manager. This is a high-visibility, high-ownership role at the center of NCA’s largest and most complex program — the Annual Convention, which draws over 4,000 attendees and features over 950 sessions, an exhibit hall, a career center, and a graduate school open house. 

Reporting to the Senior Director of Convention & Strategic Operations, the Manager serves as the primary operational lead for the Annual Convention and a portfolio of governance meetings, owning the full planning lifecycle from abstract submission management and program scheduling through registration, logistics, on-site execution, and post-event reporting. The Manager is also the primary point of contact for 120+ convention program planners across NCA’s academic units. 

This role requires exceptional judgment, genuine independence, and the ability to manage competing priorities across a long, complex planning cycle — all without close day-to-day supervision. It offers meaningful advancement opportunities within a growing, mission-driven team.       

Key Responsibilities 

Convention & Event Operations

• Serve as primary operational lead for the NCA Annual Convention and a portfolio of governance meetings, including the Leadership Retreat, Executive Committee Meetings, and Chairs’ Summer Institute — owning each event from planning through on-site execution and post-event reconciliation. 
• Build and manage the master convention project plan in Asana; create and maintain run-of-show documents, BEOs, signage plans, and staffing schedules across a multi-month planning cycle. 
• Coordinate with hotels, AV vendors, catering, transportation, security, and an external convention planning contractor to deliver a seamless convention experience. 
• Lead accessibility accommodations planning and inclusive space coordination; own operational risk assessment, including crowd flow, emergency preparedness, and safety briefings.

 Program & Abstract Management 

• Own and manage the full abstract submission and review process in X-CD Technologies — including system configuration, reviewer assignment, scheduling 950+ sessions across 40+ concurrent rooms, and conflict resolution. 
• Serve as the primary contact and accountability driver for 120+ convention program planners, tracking progress through every milestone of the submission lifecycle and proactively resolving issues. 
• Lead planner training, including monthly webinars and co-presenting the annual kickoff orientation alongside the Senior Director and First Vice President.

Registration & Financial Management 

• Own the full convention registration build and lifecycle in Fonteva, including all ticket types, pricing, policies, and special registration categories. 
• Manage ongoing financial tracking: code invoices to correct GL accounts, track actuals vs. budget across all convention cost workstreams, and contribute to the post-convention financial report.
• Manage independent purchasing authority up to $2,500 per transaction within approved budgets. 

Data, Reporting & Communications

• Track convention data throughout the planning cycle — submissions, registration trends, housing pickup, session attendance — and produce a post-convention report draft within 60 days of the convention. 
• Draft and distribute convention-wide email communications; manage the convention app and program book build; coordinate website updates, attendee resources, and CVB information. 
• Manage the convention inbox and voicemail, maintaining a same-day response standard. 

Requirements

Qualifications

• 5–7 years of progressively responsible experience in event or meeting management, preferably in an association environment. 
• Bachelor’s degree in hospitality management, event planning, business administration, or a related field; Certified Meeting Professional (CMP) preferred. 
• Demonstrated proficiency with abstract management software (X-CD Technologies preferred), Fonteva or similar AMS, Constant Contact, and Microsoft Office Suite. 
• Experience managing the full meeting planning function: developing BEOs, managing hotel staff relationships, and delivering multi-day conferences within budget. 
• Strong project management skills, including demonstrated experience scheduling and executing 20+ concurrent sessions across multiple rooms; track record of accuracy and independent execution in high-volume, deadline-driven environments.
• Experience with GL coding, invoice processing, and financial reconciliation. 
• Willingness to travel several times per year and to be available outside standard business hours, including occasional evenings and weekends, for on-site event support. 
• Commitment to NCA’s IDEA (Inclusion, Diversity, Equity, and Access) principles.

Compensation & Benefits 
Thrive, Grow, and Advance

• NCA offers a competitive salary commensurate with experience, along with a comprehensive benefits package designed to support your whole life: 
  Health & Flexibility: We provide 100% employer-paid medical, dental, and vision plans, as well as 80% employer-paid coverage for dependents, plus optional Flexible Spending Accounts (FSAs) for health-related and dependent care expenses. 
• Financial Security & Growth: Receive a 7% employer contribution to your retirement plan based on your annual salary, as well as professional development opportunities. 
• Time Off: Benefit from flexible hybrid work schedules, three weeks of paid time off (increasing with your tenure), extended time off from December 24th through January 1st, nine federal holidays, and additional days off, including the day after the NCA Annual Convention and the day after Thanksgiving. 
• Monthly commuter stipend. 
• Connected Culture: Be part of a collaborative, supportive work culture focused on learning and connection through team-building activities, events, and retreats. 
   
  NCA offers benefits to same-sex and different-sex domestic partners, spouses, and dependents, and provides trans-affirming healthcare coverage. 
   
  Work Mode & Travel 
  NCA operates on a hybrid schedule: Tuesday and Wednesday in the office, with three days of telework. This position requires travel to the NCA Annual Convention in November and approximately 2–3 additional trips per year, including occasional evenings and weekends. In the weeks leading up to the Annual Convention (typically the final two weeks of October through early November), this position requires daily in-office presence to coordinate the preparation and shipment of convention materials. Additional in-office presence may be required based on operational needs during this period

To apply, please send a one-page cover letter and resume to convention@natcom.org.

Director of Meeting Logistics, Executive Networking Groups – National Association of Home Builders (posted 6/1/2026)

NAHB is seeking a Director of Meeting Logistics to lead the planning, coordination, and execution of meeting logistics for NAHB’s Executive Networking Groups. This role is responsible for overseeing the logistics team and ensuring that club meetings are planned and executed accurately and in accordance with established program procedures. This role is unique in its oversight of the full logistics lifecycle – from hotel sourcing, contract negotiation, registration coordination, room block management, meeting specifications, transportation arrangements, invoice reconciliation, and club billings – while also serving as the key staff person responsible for strengthening logistics processes, supporting staff development, and ensuring a high-quality member experience.

Key Duties and Responsibilities

• Manage the day-to-day operations of the Executive Networking Groups logistics team, including direct supervision, training, guidance, and support of meeting managers responsible for club meeting logistics.
• Oversee the hotel sourcing and site selection process for club meetings, including venue recommendations, hotel availability reports, contract requests, and final contract execution.
• Responsible for the oversight, management, and execution of approximately 100 hotel contracts per year, ensuring that all contracts follow legal and internal accounting requirements, include negotiated terms and concessions, and meet established deadlines.
• Ensure meeting managers are trained in program policies and procedures, NAHB requirements, logistics timelines, registration processes, room block management, meeting specifications, banquet event orders, transportation arrangements, and club billing procedures.
• Monitor logistics deadlines, deposits, invoices, contract schedules, required reports, and post-meeting reconciliation to ensure work is completed accurately, on time, and in accordance with established procedures.
• Oversee the timely processing of hotel deposits and invoices and ensure club billings accurately reflect meeting expenses, so NAHB is reimbursed by club members for expenses paid prior to the meeting.
• Work closely with meeting managers to resolve logistics-related issues, support consistent application of program policies, and ensure quality customer service is delivered to club members.
• Develop and maintain strong working relationships with program facilitators to ensure club needs are met and facilitators are prepared for onsite meeting execution.
• Assist the AVP, Executive Networking Groups with strategic objectives, process improvements, committee support, program expansion.
• Travel of up to five (5) nights at the annual International Builders’ Show to support program delivery.

Preferred Skills

• Demonstrates strong initiative, sound judgment, and the ability to manage multiple meetings, contracts, deadlines, and stakeholder expectations with accuracy and professionalism.
• Ability to lead, train, motivate, and support staff while fostering accountability, collaboration, and consistent application of program procedures.
• Strong knowledge of hotel sourcing, contract negotiation, meeting specifications, banquet event orders, room block management, transportation logistics, invoice reconciliation, and meeting billing processes.
• Experience managing budgets, meeting expenses, accounts payable processes, and post-meeting billing reconciliation.
• Demonstrated ability to communicate clearly and professionally, including the ability to manage difficult conversations and resolve meeting-related issues with a solution-oriented approach.
• Ability to build and maintain positive working relationships with members, volunteers, facilitators, staff, hotels, speakers, restaurants, transportation providers, and other organizational partners.

Qualifications

• Bachelor’s degree in management, conference planning, hospitality, event management, or a related field, or an equivalent combination of education, training, and experience.
• Minimum of five years of association meeting planning, conference planning, hospitality, or related logistics management experience.
• Experience with hotel contract negotiation, meeting specifications, banquet event orders, transportation logistics, room block management, and meeting expense reconciliation is required.
• Strong customer service orientation, excellent attention to detail, and effective written and verbal communication skills are required.
• Experience working with member volunteers, association members, or similar stakeholder groups as well as supervising staff and managing team performance is preferred

To apply please visit https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=69f9c81f-c48a-43a4-a3b0-b63a02e212b9&ccId=19000101_000001&lang=en_US&jobId=583926