The Generation Meet blog is place for meeting professionals to stay current with job opportunities, professional development and information on upcoming industry events.
Job/Internship Opportunities – January 2021
Events Manager, Chief Executives Organization (CEO), Washington DC (posted January 20, 2021)
The Events Manager will plan and execute high quality, education rich events with close collaboration with CEO members serving as Event Chairs. This person will be responsible for all event logistics, both domestic and international, ranging from 3-15 days in length. The Events Manager works directly with CEO members and vendors on a daily basis and provides a high-level concierge experience through all communications. This person may be assigned additional special projects in support of the organization’s mission, annual objectives, and team core values. This position will start remotely until safe return to the Washington, D.C. office is possible.
Event Planning and Management • Collaborate with event chairs and event committee members to develop event objectives and themes to ensure their program vision is realized. • Plan and coordinate events details encompassing site inspections, social events, off-site activities, hotel arrangements, and transportation. • Source and negotiate with hotels, airlines, ships and ground operators. • Prepare all documentation needed for each event, including program schedules, reports, agendas, budgets, social items, function sheets and event “specification” documents. • Contribute creatives ideas to program planning with the emphasis on innovative social events and off-sites. • Create event budgets and negotiate costs with vendors. • Serve as team lead for assigned events and as back-up support on others.
Correspondence and Promotional Materials • Draft and edit internal and external communications related to each event, working with the Marketing Department on items that include: event promotional pieces, registration forms, event webpages, e-newsletters, profile books, and other items as determined. • Curate and post event-specific content and information that appears live on the organization’s website.
Other Responsibilities • Provide personalized hospitality to members. • Provide administrative support for and execute the technical production of webcasts using the Zoom platform. • Complete other tasks and special projects as assigned.
Team Leadership • Coordinate, as needed, on projects with interns and other team members. • Provide a minimum of one piece of valuable feedback in the Threads HR platform every month for a CEO team member. • Consistently read feedback and follow up with relevant training, encouragement, and accountability. • Actively participate in the organization’s various ad-hoc groups.
Qualifications: • Bachelor’s degree. • 3+ years’ experience planning and executing events required with a preference given to those with international experience. • Driven, intellectually curious, and detail oriented. • Excellent interpersonal skills, a hospitable personality and a professional presence. • Ability to work individually, remotely, as well as in teams. • Ability to multi-task with ease. • Comfortable in an environment in which priorities are often changing. • Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. • Experience with Salesforce a plus. • Experience with the Zoom Meeting and Webinar platforms a plus. • Ability to have a flexible schedule and travel domestically and internationally up to 15 days at a time, including weekends. • Certified Meeting Professional (CMP) certification strongly preferred. • Fluency or proficiency in a second language a plus. Internal and External Relationships: • Reports to a Senior Events Manager. • Interfaces and collaborates with all departments on a regular basis. • Has frequent contact with event chairs and committee members, as well as vendors/suppliers.
Who We Are Chief Executives Organization (CEO) is a select community of global leaders from 50 countries whose records of accomplishment and excellence span the highest levels of business, industry, government, and the community. With membership limited to 2,000 leaders worldwide, CEO provides members life-enriching experiences that instill new wisdom, inspire cross-generational friendships, and broaden cultural understanding. CEO is a 501(c)(6) nonprofit membership organization.
Our Team Our mission is to engage our members through extraordinary events and personalized connections created via our unparalleled hospitality, education, service, and an overall standard of excellence. In short, our mission is: Unparalleled Excellence.
Why work at CEO? • Competitive salary and paid health benefits • Generous PTO/sick leave • 401k matching
TO APPLY: Send your resume, with cover letter, to email@example.com
Marketing and Events Intern – American Gear Manufacturing Association, Alexandria VA
The Marketing and Events Intern will assist in the planning and coordination of a various AGMA events, including a fall tradeshow, monthly education courses, ongoing virtual webinars, internal staff events, and other association meetings and events. The intern will work on projects from multiple team members, working closely with the Marketing Department on event planning, communications, social media, marketing, and driving attendance and understanding of events and resources that our association offers.
Assist the AGMA Marketing Department with social media marketing, marketing and public relations tasks, website support, and occasional blogging
Manage content and logistics of the Fall Technical Meeting and Motion + Power Technology Expo event mobile apps
Assist with exhibitor, sponsor, and speaker management for the Fall Technical Meeting and Motion + Power Technology Expo
Manage event reporting for the Fall Technical Meeting and Motion + Power Technology Expo
Assist in event logistics planning for Education courses, Fall Technical Meeting, Motion + Power Technology Expo, AGMA Board Meeting, and other association events
General office administrative support to include scanning, copying, mailings and event pre and post work
The intern must be able to multi-task, work independently as well as in a team-oriented environment, and be organized and flexible
Some experience in social media and content development encouraged
Preference to a intern that likes writing and creating graphics and videos
General understanding of the conference events industry
Must be pursuing an internship for college credit, Events Management or Marketing degree preferred
Previous internship or office experience preferred
Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Marketing or event planning experience a plus
Knowledge of iMIS or other membership database a plus
Intern will be compensated at $15/hour
Intern will have at least one opportunity to attend a local industry event with registration expenses paid for by AGMA
Internship Duration and Hours:
Intern is preferred to begin work in January 2021 and end in in Fall of 2021
Intern is expected to work minimum of 30 hours per week (20 hours paid, 10 hours volunteer)
AGMA is the global network for technical standards, education, and business information for manufacturers, suppliers, and users of mechanical power transmission components. Founded in 1916, AGMA is a member- and market-driven organization, conducting programs and providing services to the gear industry and its customers. The association includes about 495 of the world’s top gearing companies across more than 30 nations.
Please submit a current resume, cover letter, and writing sample to Rebecca Brinkley at firstname.lastname@example.org.
Senior Coordinator, Business Strategies / Academy of Managed Care Pharmacy (AMCP) – Alexandria VA (Posted December 31, 2020)
Come join the professional association leading the way to help patients get the medications they need at a cost they can afford! The Academy of Managed Care Pharmacy (AMCP) located in Alexandria, VA, is seeking a driven and committed Senior Coordinator of Business Strategies to provide operational and management support to the Vice President of Business Strategies and the team in orchestration of ongoing programs, special projects, and meetings/conferences.
The Senior Coordinator will work to maximize outreach and sponsorship procurement to support new revenue streams and financial goals through creating and managing documents (e.g. sponsorship agreements, letters) and reports, assisting with proposal development, contract negotiations with external vendors, tracking budget and forecasts, , logistics support and scheduling, and external and internal communications with key stakeholders.
Qualified candidates will have a bachelor’s degree combined with at least two years of relevant experience in a non-profit association (healthcare or scientific subject matter preferred). Excellent written and oral communications abilities are key to success in this role. Prior experience in contract management required. Familiarity with contract systems, association management, and customer relationship management system (CRM) software is strongly preferred.
How To Apply
If you believe you meet the requirements, please submit a cover letter, resume, and salary requirement to the following job link:
Based in Alexandria, VA, AMCP offers a competitive salary with excellent benefits, work environment, and professional development opportunities.
It is the policy of AMCP to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AMCP will provide reasonable accommodations for qualified individuals with disabilities.
About Cessna & Associates
Cessna & Associates, LLC is a boutique HR consultancy partnering with mission driven, non-profit organizations. Our goal is to identify the best potential candidates that the market has to offer.
The Power of Diversity, Equity, and Inclusion Fuels Success
Cessna & Associates embraces and celebrates the strength that diversity brings to our organization. Just as we are deliberate in our own pursuit of Diversity, Equity, and Inclusion initiatives, our efforts support our clients’ DEI success. We drive every search with an unyielding focus to create an even playing field for all candidates and assess their ability to be “culture adds”, not merely “fits” for our clients. Our team builds and nurtures this rich tapestry of diversity for ourselves and for our clients.